Copilot privacy considerations: Acceptable use policy for your bussines

Copilot privacy considerations: Acceptable use policy for your bussines

What is copilot?


Copilot is an AI companion that works everywhere you do and intelligently adapts to your needs. Copilot leverages the power of AI to boost productivity, unlock creativity, and help you understand information better with a simple chat experience. Copilot can also supercharge your experiences in select Microsoft 365 apps, such as Word, PowerPoint, Excel, OneDrive, OneNote, and Outlook. Copilot is available in different versions, such as Copilot, Copilot Pro, and Copilot for Microsoft 365, depending on your needs and preferences.


Lear how to use copilot in our article What is copilot, the Microsoft ai assistant.



What are Copilot Privacy concerns?


Copilot respects your privacy and security, and follows the Microsoft Privacy Statement. Copilot does not store or share your personal data or content, unless you explicitly consent to do so. Copilot uses encryption and other security measures to protect your data and content from unauthorized access or use. Copilot also allows you to manage your privacy settings and preferences, such as deleting your chat history, opting out of personalized suggestions, etc. 


However, Copilot also collects and processes some data from your interactions with it, such as user engagement data, prompts, and suggestions. This data may contain personal or sensitive information, such as code, comments, identifiers, etc. Therefore, you should be aware of the potential risks and implications of using Copilot for your business, and follow the best practices and policies to ensure compliance and security.



Assessment for Trustworthy Artificial Intelligence



How Copilot works and what data it collects


Copilot works by using machine learning models to generate relevant and useful responses, suggestions, or actions based on your queries or requests. Copilot uses three types of data to provide its service: user engagement data, prompts, and suggestions. 


User engagement data is usage information about events generated when interacting with a code editor. These events include user edit actions (for example completions accepted and dismissed), error messages, and general usage data to identify user metrics such as latency and feature engagement. This information may include personal data, such as pseudonymous identifiers. 


Prompts are the collection of code and supporting contextual information that the Copilot extension sends to GitHub to generate suggestions. The extension sends a prompt when a user working on a file pauses typing, or uses a designated keyboard shortcut to request a suggestion. 


Suggestions are one or more lines of proposed code and other output returned to the Copilot extension after a prompt is received and processed by the AI models that power Copilot.



How Copilot protects your data and complies with GDPR


Copilot protects your data and complies with GDPR by following these principles and practices:


Data minimization: Copilot only collects and processes the data that is necessary and relevant for providing its service, and does not retain any data longer than needed.


Data security: Copilot uses encryption and other security measures to protect your data and content from unauthorized access or use, and follows the Microsoft Security Development Lifecycle to ensure security by design and by default.


Data transparency: Copilot informs you about what data it collects and how it uses and shares it, and provides you with the ability to access, modify, delete, or export your data at any time.


Data consent: Copilot requires your explicit consent to collect and process your data and content, and allows you to withdraw your consent at any time.


Data accountability: Copilot adheres to the Microsoft Privacy Statement, the GitHub Copilot Business Privacy Statement, the GitHub Data Protection Agreement, and the Copilot Acceptable Use Policy, and is subject to audits and reviews by independent third parties.



Copilot acceptable use policy


Copilot acceptable use policy is a set of rules and guidelines that you and your employees must follow when using Copilot for your business. The policy aims to ensure that Copilot is used in a responsible, ethical, and legal manner, and that it does not cause any harm or damage to anyone or anything. Some of the main points of the policy are:


– You must use Copilot only for lawful and authorized purposes, and not for any illegal, fraudulent, abusive, or harmful activities.


– You must respect the intellectual property rights and privacy rights of others, and not use Copilot to infringe, misappropriate, or violate any such rights.


– You must not use Copilot to create, distribute, or promote any content that is unlawful, offensive, obscene, defamatory, hateful, discriminatory, or otherwise objectionable.


– You must not use Copilot to interfere with or disrupt the operation or security of any network, system, or service, or to gain unauthorized access or control over any such network, system, or service.


– You must not use Copilot to generate or transmit any malicious code, such as viruses, worms, trojans, ransomware, etc.


– You must not use Copilot to impersonate or misrepresent any person or entity, or to deceive or mislead anyone.


– You must not use Copilot to violate any applicable laws, regulations, or policies, or to breach any contractual or fiduciary obligations.



How to train and support your employees with Copilot


To train and support your employees with Copilot, you should follow these steps:


– Train and support your employees with Copilot is to educate them about the benefits and features of Copilot, and how it can help them with their tasks and projects. You can use various methods and channels to communicate and demonstrate the value of Copilot to your employees, such as: webinars and workshops, videos and tutorials, newsletters and blogs and feedback and surveys.


– Provide your employees with the necessary resources and guidance to install and use Copilot, such as the Copilot website, the Copilot documentation, and the Copilot support.


– Encourage your employees to explore and experiment with Copilot, and to provide feedback and suggestions to improve Copilot.


– In order to to train and support your employees with Copilot is to monitor and evaluate the usage and performance of Copilot, and to identify any issues or challenges that your employees may face with Copilot.


– Address any issues or challenges that your employees may face with Copilot, and provide them with the appropriate solutions and assistance.


– Review and update your Copilot privacy settings and preferences, and ensure that your employees are aware of and comply with the Copilot acceptable use policy.



Assessment for Trustworthy Artificial Intelligence



Seifti’s Cybersecurity Solutions

Seifti is a company that provides cybersecurity and data protection services for all types of businesses.


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Seifti’s cybersecurity consulting services are designed to help organizations protect their assets and data from cyber threats and enhance their overall cybersecurity posture. Additionally, Seifti provides real-time monitoring and threat detection, enabling companies to swiftly detect and respond to cyber threats.


Furthermore, Seifti offers data protection solutions, including Record of Processing Activities (ROPA) and ad-hoc data protection consulting services. These services can assist businesses in complying with data privacy regulations and safeguarding confidential information.


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